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what to look for in a board portal provider

Online board meetings can be a convenient method for nonprofits and their staff to conduct business. However, as with every meeting, the efficiency of a meeting held online can be affected by various factors. This article provides tips for making your virtual board meetings productive and outlines the most common mistakes that can be avoided.

Inactivity

Many nonprofit boards discover that they are struggling to keep remote participants engaged during meetings. This is particularly the case if your company has made the transition to remote meetings from face-to-face sessions. Meetings can be affected by low participation when board members aren’t comfortable communicating via video or if they struggle with the technology.

It is hard to convince participants to take part in meetings via video when committee reports aren’t the most interesting item on the agenda. To combat this, you should encourage your committee chairs to include a question or ask for feedback from the board in their reports.

Inadequate meeting minutes

Your board’s designated minute-takers have the responsibility of ensuring that every critical discussion and decision that are made during your meetings online are recorded in a clear and concise manner. They should refrain from describing informal discussions or personal opinions and should aim for an appropriate balance between thoroughness and clarity. It is also essential that your minutes are recorded in a formal manner, and that you have a system in place to ensure the safe storage of all documents such as governing documents, financial reports, and more. This will reduce confusion and help improve accountability between meetings.